Financial Modelling Tool for Art Galleries

Running an art gallery involves more than just curating great exhibitions – it's about managing income, expenses, and investments throughout the year. Brixx gives gallery owners and managers the financial clarity they need to make smart, timely decisions and plan confidently for the future.

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Art Galleries

Who can use this Brixx template?

  • Independent art galleries

  • Gallery owners and managers

  • Arts organisations with exhibition spaces

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What are the benefits for art galleries?

  • Cash Flow Modelling

    Model cash flow from ticket sales, art commissions, grants, and events with ease

  • Visual Reports

    Visualise financial performance through clear graphs and reports

  • Test New Ideas

    Scenario test new revenue streams like merchandise, memberships, or venue hire

  • Seasonal Planning

    Explore the financial impact of exhibition changes, new artists, or seasonal fluctuations

Start using Brixx – the intuitive financial modelling software for art galleries

Gallery owners and managers face unique challenges when it comes to finances. With Brixx, you can map out the year ahead, test new ideas, and react quickly to change. Whether you're planning your next exhibition or exploring new funding opportunities, Brixx helps you stay on track and make informed decisions.

With over 20 years of experience in business planning, Brixx is the reliable choice for arts organisations looking to grow sustainably and strategically. Embrace professional financial planning software and take your gallery to the next level with Brixx.

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Art Galleries

Model your art gallery in Brixx – see how quickly your finances can make sense!

  • Project Setup

    • Project name : Artist & Gallery Business
    • Time period : Monthly (to track exhibitions, commissions, and seasonal fluctuations)
    Setup
    art gallery business business name in brixx

  • Income Components

    Component: Art Sales

    Sub-components:

    • Gallery Sales (average £3,000/month from exhibitions)
    • Online Sales (own website + platforms like Etsy, £1,200/month)
    • Art Fairs & Events (averages £4,500 quarterly)

    Component: Commission Work

    Sub-components:

    • Private Commissions (£800/month average)
    • Corporate Commissions (£2,000 quarterly, more variable)

    Component: Grants & Sponsorship

    Sub-components:

    • Arts Council Grant (£10,000/year, received in 2 parts)
    • Corporate Sponsorship (£3,000 annually for a specific exhibition)

    Component: Workshop & Teaching Income

    Sub-components:

    • Local Workshops (£500/month)
    Income
    art gallery income component example

  • Expenditure Components

    Component: Operational Costs

    Sub-components:

    • Studio Rent (£1,200/month)
    • Gallery Space Hire (for pop-up exhibitions, £800 per event, quarterly)
    • Materials & Supplies (£500/month for canvases, paints, framing)
    • Website Hosting & E-commerce Tools (£60/month)
    • Shipping & Packaging (£200/month)
    • Travel & Accommodation (for fairs/exhibitions, £1,000/quarter)

    Component: Administrative Costs

    Sub-components:

    • Accounting & Legal Fees (£1,200/year)
    • Marketing & PR (£300/month including social media ads)
    • Software Subscriptions (Adobe Creative Cloud, £55/month; Brixx!)
    • Insurance (public liability + studio contents, £600/year)
    Expenditure
    art gallery expenditure component example

  • Asset Components

    Component: Fixed Assets

    Sub-components:

    • Studio Equipment (easels, print press, lighting – £6,000, depreciated over 5 years)
    • Gallery Fixtures (display boards, lighting – £4,000, depreciated over 5 years)

    Component: Current Assets

    Sub-components:

    • Cash Reserves (£5,000 starting balance)
    • Inventory (Unsold artwork – modelled as stock at £10,000 estimated value)
    • Accounts Receivable (e.g., commission payments pending, £2,000)
    Assets
    art gallery asset component example

  • Funding Components

    Component: Loans

    Sub-components:

    • Business Startup Loan (£15,000 at 6% interest over 5 years)

    Component: Personal Investment

    Sub-components:

    • Initial Investment from Artist (£10,000)

    Component: Grants & Awards

    Sub-components:

    • Arts Council Funding (modelled as capital injection or income, as above)
    Funding
    art gallery funding component example

  • Scenario Planning in Brixx

    Sales Fluctuation Scenarios

    • Model high vs. low season income (e.g., Christmas boosts online sales, summer slump in commissions)

    Event Success/Failure

    • What if an exhibition performs poorly? Model 50% of expected sales.

    Loss of Grant Funding

    • Model impact of not receiving Arts Council grant in a given year.

    Cost Increase

    • Rising material costs (simulate 10-20% rise in monthly supply costs)
    Scenarios
    art gallery scenario component example

  • Dashboard & Reporting

    Cash Flow Report

    • Visualise how monthly exhibitions and commissions flow into the business, offset by rent and materials.

    Balance Sheet

    • Track growing value of unsold artworks (inventory) and depreciation of studio assets.

    Profit & Loss Statement

    • Show annual sales, commissions, and all operating costs-easy to report to funders or stakeholders.

    Custom KPIs

    • Profit per Artwork Sold
    • Grant Dependence Ratio
    • Average Sale Price
    • Monthly Overhead Rate
    Dashboard
    art gallery dashboard component example

Strategic forecasting in Brixx

  • Project cash flow and profitability across exhibitions and programs

  • Support grant applications and investor pitches with credible financial forecasts

  • Budget accurately for staffing, marketing, and exhibition costs

  • Forecast revenue from different funding sources or art sales

  • Prepare for unexpected changes in visitor numbers or funding availability

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Start planning your business' future

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Answer real questions about your business:

  • Scenario testing
  • 10-year financial forecast
  • Pre-built templates
  • Xero integration
  • Automated reports: P&L, balance sheet, cash flow, tax & more
A laptop displaying business analytics dashboard with graphs and charts.
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