Financial Modelling Tool for Coworking Spaces

Running a coworking space means managing a dynamic business model with fluctuating income, evolving membership levels, and varying operational costs. Brixx provides coworking space owners and operators with robust financial forecasting tools, enabling them to tackle challenges confidently and plan effectively for future growth.

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Coworking Spaces

Who can use this Brixx template?

  • Coworking space owners

  • Workspace and facility managers

  • Entrepreneurs launching shared office environments

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What are the benefits for coworking space businesses?

  • Coworking Template

    This template is designed to reflect the unique financial structure of coworking models, from membership tiers to space rentals

  • Cash Flow Modelling

    Effortlessly model cash flow, monthly recurring revenue, overheads, and staffing costs

  • Live Dashboards

    Visualise your financial future with clear graphs and dashboards to assess long-term sustainability

  • Impact Analysis

    Instantly assess the impact of changes such as pricing adjustments, new membership packages, or facility upgrades

  • Test New Ideas

    Run scenario testing for expansion plans, shifting occupancy rates, or market-driven pricing strategies

Start planning the future of your coworking business today!

For coworking space operators, robust financial modelling tools are the key to sustainable growth and profitability. Whether you're evaluating new locations, experimenting with pricing models, or budgeting for staff and services, Brixx provides the clarity you need to make informed decisions.

With over two decades of experience supporting business planning, Brixx simplifies complex forecasting and empowers you to adapt to change. Model your finances with confidence and build a coworking space that thrives in a competitive market.

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Coworking Spaces

Model your coworking spaces business in Brixx – see how quickly your finances can make sense!

  • Project Setup

    • Project Name : Coworking Spaces Business
    • Time Period : Monthly (ideal for memberships, rent, and operating costs)
    Setup
    coworking spaces company business name in brixx

  • Income Components

    Component: Membership & Rental Income

    Sub-components:

    • Private Office Rentals (6 offices @ £800/month) – £4,800/month
    • Dedicated Desks (10 desks @ £300/month) – £3,000/month
    • Hot Desk Memberships (20 members @ £150/month) – £3,000/month
    • Meeting Room Bookings (average £500/month based on ad hoc bookings)
    • Event Space Hire (£1,000/month average from workshops and corporate events)

    Component: Additional Income

    Sub-components:

    • Printing & Stationery Services (£100/month)
    • Café/Kitchenette Sales (drinks/snacks) – £600/month
    • Locker Rentals (£10/locker for 30 lockers) – £300/month
    • Virtual Office Services (mail handling, registered address) – £400/month
    • Sponsorship or Advertising (e.g., local business promotion) – £200/month
    Income
    coworking spaces company income component example

  • Expenditure Components

    Component: Operational Costs

    Sub-components:

    • Rent for Office Building – £5,000/month
    • Utilities (electricity, internet, water, heating) – £800/month
    • Cleaning & Maintenance – £600/month
    • Supplies (toilet paper, printer ink, coffee) – £300/month
    • Building Insurance – £1,200/year (~£100/month)
    • Office Furniture (maintenance/replacement) – £100/month

    Component: Staffing Costs

    Sub-components:

    • Community Manager Salary – £2,500/month
    • Part-time Cleaner – £800/month
    • Receptionist/Admin Support – £1,500/month
    • Employer NI & Pension Contributions – ~£500/month

    Component: Administrative Costs

    Sub-components:

    • Accounting & Legal Services – £2,000/year (~£167/month)
    • Marketing & Ads (Google, local campaigns) – £400/month
    • Software & Tools (CRM, booking platform, Wi-Fi access control) – £300/month
    • Membership Subscriptions (coworking networks, directories) – £100/month
    Expenditure
    coworking spaces company expenditure component example

  • Asset Components

    Component: Fixed Assets

    Sub-components:

    • Fit-out Costs (partitioning, design) – £50,000 depreciated over 5 years
    • Office Furniture – £20,000 depreciated over 5 years
    • IT Equipment (PCs, printers, routers) – £10,000 depreciated over 3 years
    • Kitchen Equipment – £5,000

    Component: Current Assets

    Sub-components:

    • Cash Reserves – Initial £25,000 + retained earnings
    • Accounts Receivable – e.g., £3,000 from invoiced services
    • Stock (café drinks/snacks) – £1,000/month rolling
    Assets
    coworking spaces company asset component example

  • Funding Components

    Component: Loans or Leases

    Sub-components:

    • Business Loan for Fit-out – £60,000 at 6% over 5 years
    • Monthly Repayment – £1,160/month

    Component: Owner Investment

    Sub-components:

    • Initial Capital Injection – £50,000

    Component: Grants or Support (Optional)

    Sub-components:

    • Small Business Grant (e.g., local authority) – £10,000
    Funding
    coworking spaces company funding component example

  • Scenario Planning in Brixx

    Occupancy Scenarios

    • Model 80%, 60%, 40% desk/office rental to assess breakeven.

    Cost Increases

    • Rising rent or energy prices – test 10% increases.

    Staffing Adjustments

    • Adding/removing team members or shifting to part-time roles.

    Event Revenue Variability

    • Plan for seasonal spikes or slumps in space hire.
    Scenarios
    coworking spaces company scenario component example

  • Dashboard & Reporting

    Cash Flow Report

    • Tracks monthly income from memberships and costs like rent, payroll, and utilities.

    Balance Sheet

    • Assets (fit-out, furniture) depreciate; loans reduce monthly; cash and retained profits grow.

    Profit & Loss Statement

    • Revenue vs. costs breakdown by month and year.

    Custom KPIs

    • Occupancy Rate (% of desk/office capacity used)
    • Revenue per Square Foot
    • Average Member Value (monthly)
    • Break-even Month
    • ROI on Fit-Out Investment
    Dashboard
    coworking space company dashboard component example

Strategic forecasting in Brixx

  • Understand how changes in member occupancy or rent pricing influence profitability

  • Prepare revenue forecasts to secure funding for new space launches or refurbishments

  • Budget for ongoing maintenance, utilities, and staffing to ensure smooth operations

  • Anticipate future demand and model financial outcomes for different pricing or service models

  • Stay ahead of market shifts and economic trends affecting workspace demand

Explore different industry frameworks you can build in Brixx for your business

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    Real Estate Developer

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  • Freelancers

    Freelancer

    As a freelancer, your income and expenses can vary from month to month, making it crucial to stay on top.

  • Consultants

    Consultant

    As a consultant, you will need financial forecasts to accurately understand when the right time will be to grow and.

  • Event Planners

    Event Planner

    As an event planning business, understanding how your cash flow fluctuates throughout the year and knowing when to make strategic.

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Answer real questions about your business:

  • Scenario testing
  • 10-year financial forecast
  • Pre-built templates
  • Xero integration
  • Automated reports: P&L, balance sheet, cash flow, tax & more
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