Financial Modelling Tool for Bookkeeping Businesses

Running a bookkeeping business means staying on top of your cash flow. With Brixx, you gain the tools to model your finances clearly and make confident, informed decisions – without any spreadsheets!

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Bookkeeping Businesses

Who can use this Brixx template?

  • Freelance bookkeepers

  • Small to mid-sized bookkeeping practices

  • Accounting firms offering bookkeeping services

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What are the benefits to bookkeeping businesses?

  • Bookkeeping Template

    Specifically built for service-based operations, helping you forecast income from client retainers, hourly work, or packaged services

Model your bookkeeping business in Brixx – see how quickly your finances can make sense!

  • Project Setup

    • Project name: Freelance Bookkeeping Business
    • Time period: Monthly (perfect for tracking regular client income and subscriptions)
    Setup
    bookkeeping business business name in brixx

  • Income Components

    Component: Client Revenue

    Sub-components:

    • Retainer Clients (4 clients x £500/month) – £2,000/month
    • Hourly Work (ad-hoc, 20 hours/month @ £40/hour) – £800/month
    • One-off Projects (e.g., year-end accounts, estimated quarterly) – £1,200/quarter (~£400/month average)

    Component: Other Income

    Sub-components:

    • Training/Webinars (run one per quarter, earning £300) – £100/month average
    • Affiliate Software Referrals (e.g., Xero/QuickBooks bonuses) – £50/month
    Income
    bookkeeping business income component example

  • Expenditure Components

    Component: Operational Costs

    Sub-components:

    • Software Subscriptions (Xero, Dext, Office 365, Zoom, Brixx) – £100/month
    • Professional Memberships (e.g., AAT, ICB) – £300/year (~£25/month)
    • CPD Training – £600/year (~£50/month)

    Component: Admin & Marketing

    Sub-components:

    • Website Hosting & Maintenance – £25/month
    • Marketing & Ads (Google/LinkedIn) – £100/month
    • Business Insurance – £300/year (~£25/month)
    • Legal & Accounting Support (outsourced) – £600/year (~£50/month)
    Expenditure
    bookkeeping business expenditure component example

  • Asset Components

    Component: Fixed Assets

    Sub-components:

    • Laptop & Office Equipment (£2,000, depreciated over 3 years)
    • Office Furniture (£1,000, depreciated over 5 years)

    Component: Current Assets

    Sub-components:

    • Cash Reserves (starting at £5,000)
    • Accounts Receivable (model unpaid invoices, assume £1,000/month outstanding)
    Assets
    bookkeeping business asset component example

  • Funding Components

    Component: Initial Investment

    Sub-components:

    • Personal Investment (used to start business, buy equipment, initial cash) – £7,000

    Component: Loans (if applicable)

    Sub-components:

    • Startup Business Loan (£3,000 at 5%, 3-year term) – optional if not bootstrapped
    Funding
    bookkeeping business funding component example

  • Scenario Planning in Brixx

    Client Loss Scenario

    • Model losing one retainer client for 3 months to see income dip and impact on cash reserves.

    Increased Demand

    • Simulate 10 more ad-hoc hours/month or onboarding a new retainer client.

    Tax Changes

    • Increase income tax to 25% to simulate impact of bracket shift or IR35 changes.

    Unexpected Expenses

    • Add an "Unexpected Costs" line (£1,000 emergency equipment replacement).
    Scenarios
    bookkeeping business scenario component example

  • Dashboard & Reporting

    Cash Flow Report

    • See monthly retained earnings, peaks in one-off income.

    Balance Sheet

    • Track depreciating office assets and improving cash.

    Profit & Loss Statement

    • Understand net profitability over the year.

    Custom KPIs

    • Average Client Value
    • Effective Hourly Rate (inc. admin/non-billable time)
    • Monthly Net Margin %
    Dashboard
    bookkeeping dashboard component example

Strategic forecasting in Brixx

  • Projecting future revenue based on new client acquisition or pricing changes

  • Budgeting for expenses such as staff wages, training, and software tools

  • Planning for tax obligations and ensuring sufficient cash reserves

  • Stress-testing cash flow against periods of reduced work or unexpected expenses

  • Building long-term financial plans to support business growth, funding, or investment

Explore different industry frameworks you can build in Brixx for your business

  • Recruitment Agencies

    Recruitment Agency

    Running a recruitment agency can be tricky – especially when attempting to manage your cash flow!

  • Freelancers

    Freelancer

    As a freelancer, your income and expenses can vary from month to month, making it crucial to stay on top.

  • Consultants

    Consultant

    As a consultant, you will need financial forecasts to accurately understand when the right time will be to grow and.

  • Accountants

    Accountant

    With Brixx, your accounting firm will have access to a powerful set of financial modelling tools designed to generate clear, accurate forecasts efficiently and effectively.

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Answer real questions about your business:

  • Scenario testing
  • 10-year financial forecast
  • Pre-built templates
  • Xero integration
  • Automated reports: P&L, balance sheet, cash flow, tax & more
A laptop displaying business analytics dashboard with graphs and charts.
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