Financial Modelling Tool for Bars and Pubs
Running a bar or pub means that you have to juggle a host of strategic business priorities. From staffing to stock management, knowing when and where your money is moving is crucial. Brixx gives you the financial forecasting tools to track performance, manage cash flow, and plan growth with confidence.
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Who can use this Brixx template?
Pub landlords
Hospitality managers
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What are the benefits for bars and pubs?
Bar & Pub Template
A tailored template for hospitality, covering sales, operating costs, and seasonal peaks
Cash Flow Forecasting
Effortlessly model income from food, drinks, events, and promotions
Cost Management
Track expenses such as staffing, supplier costs, utilities, and rent with clarity
Growth Planning
Simulate scenarios like expanding menus, hiring staff, or adjusting opening hours
Impact Analysis
Instantly see the impact of new revenue streams, such as live events, catering, or delivery services
Get started with Brixx, the financial projection tool built for hospitality businesses like yours
Bars and pubs face unique financial challenges. With Brixx's financial forecasting software, you can forecast sales, track expenses, and plan investments with confidence.
By modelling different scenarios, such as adding new services, adjusting prices, or managing supplier costs, you'll gain the clarity needed to make smarter, more profitable decisions. With over 20 years of experience in business modelling, Brixx gives bar and pub owners the confidence to plan ahead and thrive in a competitive market.
Start for freeModel your bar or pub business in Brixx – see how quickly your finances can make sense!
Project Setup
- Project name : The Oak & Ale Pub
- Time period : Monthly (ideal for tracking sales, stock, and staffing costs)
Setup 
Income Components
Component: Drinks Sales
Sub-components:
- Draft Beer – £4.50/pint × 4,000 pints/month = £18,000
- Bottled Beer & Cider – £5 each × 1,000/month = £5,000
- Spirits & Cocktails – Avg £7 each × 1,500/month = £10,500
- Soft Drinks & Mixers – Avg £2.50 each × 1,200/month = £3,000
Component: Food Sales
Sub-components:
- Pub Classics (burgers, fish & chips) – Avg £10 per dish × 1,200/month = £12,000
- Bar Snacks (crisps, nuts, sharing platters) – £3 avg × 1,000/month = £3,000
Component: Event/Other Income
Sub-components:
- Quiz Nights & Ticketed Events – Avg £5 entry × 100 people × 2/month = £1,000
- Venue Hire (private parties) – £250 flat × 2/month = £500
- Gaming Machines/Pool Table – £300/month
Income 
Expenditure Components
Component: Cost of Goods Sold (COGS)
Sub-components:
- Beer & Cider Purchases – ~35% of sales = £8,050
- Spirits & Wine Purchases – ~30% of sales = £3,150
- Soft Drinks – ~25% of sales = £750
- Food Ingredients – ~40% of food sales = £6,000
Component: Staffing Costs
Sub-components:
- Bar Staff (6 staff, mixed PT/FT) – £10,000/month
- Kitchen Staff (chef + assistants) – £6,000/month
- Manager Salary – £2,500/month
- National Insurance/Pensions – ~15% = £2,750/month
Component: Operational Costs
Sub-components:
- Rent – £3,000/month
- Utilities (gas, electric, water) – £1,200/month
- Insurance (building, liability, licensing) – £3,600/year = £300/month
- Music License (PRS/PPL) – £150/month
- Cleaning & Waste Removal – £400/month
Component: Administrative/Marketing
Sub-components:
- Marketing & Promotions – £500/month
- Website & Booking System – £100/month
- Accounting Fees – £2,400/year = £200/month
- POS System Subscription – £150/month
Expenditure 
Asset Components
Component: Fixed Assets
Sub-components:
- Bar Fit-Out & Furniture – £50,000 (10-year depreciation)
- Kitchen Equipment – £20,000 (5-year depreciation)
- Audio & Lighting Equipment – £5,000 (5-year depreciation)
Component: Current Assets
Sub-components:
- Opening Stock (beer, wine, spirits, snacks) – £7,000
- Cash Float & Reserves – £15,000
Assets 
Funding Components
Component: Equity/Investment
Sub-components:
- Owner Equity Injection – £50,000
Component: Business Loans
Sub-components:
- Brewery Loan (common in tied pubs, low-interest) – £20,000 at 5% over 5 years = ~£377/month
- Bank Loan – £30,000 at 6% over 5 years = ~£580/month
Funding 
Scenario Planning in Brixx
Seasonality
- Model summer peaks (+30% drinks sales) vs. Jan/Feb dips (-20% total sales).
Event Impact
- Test impact of weekly vs. monthly ticketed events.
Price Increases
- Raise average pint from £4.50 → £5.00 (+11%) and model effect on demand.
Staffing Flexibility
- Add extra weekend staff vs. minimum staffing during quiet months.
Licensing Costs
- Model a one-off increase in insurance or new music license fees.
Scenarios 
Dashboard & Reporting
Cash Flow Report
- Shows tight margins when food costs spike or staff overtime increases.
Balance Sheet
- Tracks fixed assets (fit-out, equipment) depreciating over time while loans shrink.
Profit & Loss Statement
- Breaks down drinks vs. food profitability (drinks usually higher margin).
Custom KPIs :
- Gross Profit Margin
- Revenue per Cover
- Staff Cost % of Sales
- Net Profit Margin
Dashboard 
Strategic forecasting in Brixx
Forecast seasonal sales variations, from quiet months to holiday rushes
Plan for staffing requirements and wage costs during peak times
Model the profitability of events, special offers, or venue refurbishments
Assess funding needs for expansion, renovations, or opening additional venues
Understand how shifts in pricing, supplier costs, or customer demand affect your bottom line
Explore different industry frameworks you can build in Brixx for your business
Coffee Shop
Every small business must maintain precise and current financial forecasts.
Catering Business
As a catering business owner, understanding how your cash flow fluctuates throughout the year and knowing when to make strategic.
Brewery and Distillery
Running a brewery or distillery requires a constant need to understand production and profitability.
Restaurant
Restaurant owners face seasonal cash flow dynamics and challenging decision points throughout the year.
Start using Brixx for free
Free for 7 days. No credit card required.
Answer real questions about your business:
- Scenario testing
- 10-year financial forecast
- Pre-built templates
- Xero integration
- Automated reports: P&L, balance sheet, cash flow, tax & more
