Financial Modelling Tool for Coworking Spaces
Running a coworking space means managing a dynamic business model with fluctuating income, evolving membership levels, and varying operational costs. Brixx provides coworking space owners and operators with robust financial forecasting tools, enabling them to tackle challenges confidently and plan effectively for future growth.
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Model your coworking spaces business in Brixx - see how quickly your finances can make sense!
We are working on creating this template in Brixx. Although it isn’t available just yet, you can follow the guidance below to help get started. If you need any further assistance, don’t hesitate to get in touch – we’re here to help!
Project Setup
- Project Name: Coworking Spaces Business
- Time Period: Monthly (ideal for memberships, rent, and operating costs)
Income Components
- Component: Membership & Rental Income
- Sub-components:
- Private Office Rentals (6 offices @ £800/month) – £4,800/month
- Dedicated Desks (10 desks @ £300/month) – £3,000/month
- Hot Desk Memberships (20 members @ £150/month) – £3,000/month
- Meeting Room Bookings (average £500/month based on ad hoc bookings)
- Event Space Hire (£1,000/month average from workshops and corporate events)
- Sub-components:
- Component: Additional Income
- Sub-components:
- Printing & Stationery Services (£100/month)
- Café/Kitchenette Sales (drinks/snacks) – £600/month
- Locker Rentals (£10/locker for 30 lockers) – £300/month
- Virtual Office Services (mail handling, registered address) – £400/month
- Sponsorship or Advertising (e.g., local business promotion) – £200/month
- Sub-components:
Expenditure Components
- Component: Operational Costs
- Sub-components:
- Rent for Office Building – £5,000/month
- Utilities (electricity, internet, water, heating) – £800/month
- Cleaning & Maintenance – £600/month
- Supplies (toilet paper, printer ink, coffee) – £300/month
- Building Insurance – £1,200/year (~£100/month)
- Office Furniture (maintenance/replacement) – £100/month
- Sub-components:
- Component: Staffing Costs
- Sub-components:
- Community Manager Salary – £2,500/month
- Part-time Cleaner – £800/month
- Receptionist/Admin Support – £1,500/month
- Employer NI & Pension Contributions – ~£500/month
- Sub-components:
- Component: Administrative Costs
- Sub-components:
- Accounting & Legal Services – £2,000/year (~£167/month)
- Marketing & Ads (Google, local campaigns) – £400/month
- Software & Tools (CRM, booking platform, Wi-Fi access control) – £300/month
- Membership Subscriptions (coworking networks, directories) – £100/month
- Sub-components:
Asset Components
- Component: Fixed Assets
- Sub-components:
- Fit-out Costs (partitioning, design) – £50,000 depreciated over 5 years
- Office Furniture – £20,000 depreciated over 5 years
- IT Equipment (PCs, printers, routers) – £10,000 depreciated over 3 years
- Kitchen Equipment – £5,000
- Sub-components:
- Component: Current Assets
- Sub-components:
- Cash Reserves – Initial £25,000 + retained earnings
- Accounts Receivable – e.g., £3,000 from invoiced services
- Stock (café drinks/snacks) – £1,000/month rolling
- Sub-components:
Funding Components
- Component: Loans or Leases
- Sub-components:
- Business Loan for Fit-out – £60,000 at 6% over 5 years
- Monthly Repayment – £1,160/month
- Sub-components:
- Component: Owner Investment
- Sub-components:
- Initial Capital Injection – £50,000
- Sub-components:
- Component: Grants or Support (Optional)
- Sub-components:
- Small Business Grant (e.g., local authority) – £10,000
- Sub-components:
Scenario Planning in Brixx
- Occupancy Scenarios
- Model 80%, 60%, 40% desk/office rental to assess breakeven.
- Cost Increases
- Rising rent or energy prices – test 10% increases.
- Staffing Adjustments
- Adding/removing team members or shifting to part-time roles.
- Event Revenue Variability
- Plan for seasonal spikes or slumps in space hire.
Dashboard & Reporting
- Cash Flow Report
- Tracks monthly income from memberships and costs like rent, payroll, and utilities.
- Balance Sheet
- Assets (fit-out, furniture) depreciate; loans reduce monthly; cash and retained profits grow.
- Profit & Loss Statement
- Revenue vs. costs breakdown by month and year.
- Custom KPIs
- Occupancy Rate (% of desk/office capacity used)
- Revenue per Square Foot
- Average Member Value (monthly)
- Break-even Month
- ROI on Fit-Out Investment
Who can use this Brixx template?
- Coworking space owners
- Workspace and facility managers
- Entrepreneurs launching shared office environments
Brixx is a great tool for:
- Anyone responsible for managing the finances and forecasting of a coworking space
- Business owners, consultants, or finance teams overseeing membership revenue, operational costs, and space expansion plans
What are the benefits for coworking space businesses?
- This template is designed to reflect the unique financial structure of coworking models, from membership tiers to space rentals
- Effortlessly model cash flow, monthly recurring revenue, overheads, and staffing costs
- Visualise your financial future with clear graphs and dashboards to assess long-term sustainability
- Instantly assess the impact of changes such as pricing adjustments, new membership packages, or facility upgrades
- Run scenario testing for expansion plans, shifting occupancy rates, or market-driven pricing strategies
Strategic forecasting in Brixx
- Understand how changes in member occupancy or rent pricing influence profitability
- Prepare revenue forecasts to secure funding for new space launches or refurbishments
- Budget for ongoing maintenance, utilities, and staffing to ensure smooth operations
- Anticipate future demand and model financial outcomes for different pricing or service models
- Stay ahead of market shifts and economic trends affecting workspace demand
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"Being able to run a variety of scenarios on Brixx was crucial to our first year of planning."
Jack Berryman, MintMechStart planning the future of your coworking business today!
For coworking space operators, robust financial modelling tools are the key to sustainable growth and profitability. Whether you’re evaluating new locations, experimenting with pricing models, or budgeting for staff and services, Brixx provides the clarity you need to make informed decisions.
With over two decades of experience supporting business planning, Brixx simplifies complex forecasting and empowers you to adapt to change. Model your finances with confidence and build a coworking space that thrives in a competitive market.
Empower your business with strategic planning tools. Use Brixx to confidently steer your coworking venture toward long-term success.