Financial Modelling Tool for Wedding Planners
As a wedding planner, your income and expenditure can vary dramatically depending on a variety of factors. Brixx equips you with the financial forecasting tools you need to stay in control, allowing you to plan ahead, adapt quickly, and make confident decisions that support the growth of your business.
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Model your wedding planning business in Brixx - see how quickly your finances can make sense!
We are working on creating this template in Brixx. Although it isn’t available just yet, you can follow the guidance below to help get started. If you need any further assistance, don’t hesitate to get in touch – we’re here to help!
Project Setup
- Project name: Wedding Planning Business
- Time period: Monthly
Income Components
- Component: Service Income
- Sub-components:
- Full Wedding Planning Package – £4,000 per wedding (3 per month = £12,000)
- Partial Planning Package – £2,000 per wedding (2 per month = £4,000)
- Day-of Coordination Only – £750 per wedding (1 per month = £750)
- Sub-components:
- Component: Vendor Commission Income
- Sub-components:
- Venue Referral Commissions – £300 per wedding (4 weddings/month = £1,200)
- Photography/Florist Referral Kickbacks – £100 per wedding (5 weddings/month = £500)
- Sub-components:
- Component: Add-On Services
- Sub-components:
- Décor Rentals (centrepieces, arches) – £250 per wedding (4/month = £1,000)
- Invitation Design Services – £150 per client (2/month = £300)
- Sub-components:
Expenditure Components
- Component: Operational Costs
- Sub-components:
- Freelance Staff (Assistants on wedding days) – £150 per wedding (6/month = £900)
- Travel & Mileage – £100 per wedding (6/month = £600)
- Software Tools (CRM, design software) – £100/month
- Supplies (stationery, décor samples) – £200/month
- Sub-components:
- Component: Administrative Costs
- Sub-components:
- Marketing & Advertising (Google Ads, Instagram) – £750/month
- Website Hosting & Maintenance – £50/month
- Insurance (Public Liability, Professional Indemnity) – £600/year (or £50/month)
- Accounting Fees – £1,200/year (or £100/month)
- Office Rent / Co-working Space – £500/month
- Sub-components:
- Component: Subcontracted Services (If Included)
- Sub-components:
- Third-Party Décor Setup – £300/event for 2 events/month = £600
- Print Services for Invitations – £100/month (if included in price)
- Sub-components:
Asset Components
- Component: Fixed Assets
- Sub-components:
- Décor Inventory (Archways, Linens, Easels) – £5,000 (5-year depreciation)
- Laptop & Office Equipment – £2,000 (3-year depreciation)
- Display Materials for Expos – £500
- Sub-components:
- Component: Current Assets
- Sub-components:
- Cash Reserves – £10,000 initial buffer
- Client Deposits (held before event) – Typically 50% of fees = ~£10,000 at any one time
- Sub-components:
Funding Components
- Component: Initial Investment
- Sub-components:
- Founder Investment – £15,000 (covers marketing, equipment, setup)
- Small Business Grant – £5,000 (non-repayable startup boost)
- Sub-components:
- Component: Business Loan (if needed)
- Sub-components:
- Startup Loan – £10,000 at 6% interest over 3 years = ~£304/month repayment
- Sub-components:
Scenario Planning in Brixx
- Booking Variability
- Model different wedding volumes: 3/month (slow season) vs. 6/month (peak season)
- Pricing Changes
- Model increased package prices by 10% to simulate inflation response
- Recession Scenario
- Reduce bookings by 30%, model reduced commissions and fewer upsells
- Growth Plan
- Add a junior planner from Month 12 onwards: salary = £2,000/month
Dashboard & Reporting
- Cash Flow Report
- Shows seasonal peaks (summer bookings) and low seasons (Jan-Feb)
- Visualises deposit intake and matching expenditure timelines
- Balance Sheet
- Tracks growing décor assets vs. depreciated tech
- Displays loan balance decreasing over time
- Profit & Loss Statement
- Clear view of service-based revenue vs. running costs
- Visual breakdown by income stream (packages, add-ons, commissions)
- Custom KPIs
- Average Revenue per Wedding
- Gross Margin per Event
- Utilisation Rate of Décor Assets
- Return on Initial Investment
Who can use this Brixx template?
- Independent wedding planners
- Event planning businesses
- Freelancers offering wedding coordination services
Brixx is a great tool for:
- Managing and forecasting seasonal income from wedding bookings
- Planning expenses like venue deposits or supplier fees
- Tracking profits across different service packages or tiers
- Evaluating marketing investments and growth opportunities
What are the benefits to wedding planners?
- Model varying client budgets, booking cycles, and service costs
- Forecast income peaks (summer weekends!) and quieter off-season periods
- Test different pricing packages and see how they affect your bottom line
- Explore the financial impact of hiring more staff or expanding services
- Scenario test to assess how vendor price changes or delays affect your profits
Strategic forecasting in Brixx
- Visualise your expected income from weddings throughout the year
- Model how adding new services affects revenue
- Plan for large, irregular expenses like marketing campaigns or new equipment
- Test scenarios for changing trends, client demands, or cancellations
- Prepare confidently for high-demand periods or business expansion
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"Brixx has enabled me to forecast not only my future income but also my fixed and ad-hoc costs, ensuring that there is adequate provision to meet my obligations."
Ainhoa, Yoga with AinhoaStart forecasting your wedding planning business with clarity - today!
Brixx’s industry leading financial forecasting software provides wedding professionals with the financial visibility they need to make smart, forward-thinking decisions. Whether you’re planning 5 weddings a year or 50, modelling your cash flow helps you prepare for the future, manage unpredictable seasons, and invest in growth.
With two decades of experience in business modelling, Brixx offers a simple yet powerful platform to help you navigate the financial side of the wedding industry – so you can focus on creating magical events.
Take the guesswork out of your finances and build a more profitable, sustainable business with Brixx.