Financial Modelling Tool for Art Galleries
Running an art gallery involves more than just curating great exhibitions – it’s about managing income, expenses, and investments throughout the year. Brixx gives gallery owners and managers the financial clarity they need to make smart, timely decisions and plan confidently for the future.
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Model your art gallery in Brixx - see how quickly your finances can make sense!
We are working on creating this template in Brixx. Although it isn’t available just yet, you can follow the guidance below to help get started. If you need any further assistance, don’t hesitate to get in touch – we’re here to help!
Project Setup
- Project name: Artist & Gallery Business
- Time period: Monthly (to track exhibitions, commissions, and seasonal fluctuations)
Income Components
- Component: Art Sales
- Sub-components:
- Gallery Sales (average £3,000/month from exhibitions)
- Online Sales (own website + platforms like Etsy, £1,200/month)
- Art Fairs & Events (averages £4,500 quarterly)
- Sub-components:
- Component: Commission Work
- Sub-components:
- Private Commissions (£800/month average)
- Corporate Commissions (£2,000 quarterly, more variable)
- Sub-components:
- Component: Grants & Sponsorship
- Sub-components:
- Arts Council Grant (£10,000/year, received in 2 parts)
- Corporate Sponsorship (£3,000 annually for a specific exhibition)
- Sub-components:
- Component: Workshop & Teaching Income
- Sub-components:
- Local Workshops (£500/month)
- Sub-components:
Expenditure Components
- Component: Operational Costs
- Sub-components:
- Studio Rent (£1,200/month)
- Gallery Space Hire (for pop-up exhibitions, £800 per event, quarterly)
- Materials & Supplies (£500/month for canvases, paints, framing)
- Website Hosting & E-commerce Tools (£60/month)
- Shipping & Packaging (£200/month)
- Travel & Accommodation (for fairs/exhibitions, £1,000/quarter)
- Sub-components:
- Component: Administrative Costs
- Sub-components:
- Accounting & Legal Fees (£1,200/year)
- Marketing & PR (£300/month including social media ads)
- Software Subscriptions (Adobe Creative Cloud, £55/month; Brixx!)
- Insurance (public liability + studio contents, £600/year)
- Sub-components:
Asset Components
- Component: Fixed Assets
- Sub-components:
- Studio Equipment (easels, print press, lighting – £6,000, depreciated over 5 years)
- Gallery Fixtures (display boards, lighting – £4,000, depreciated over 5 years)
- Sub-components:
- Component: Current Assets
- Sub-components:
- Cash Reserves (£5,000 starting balance)
- Inventory (Unsold artwork – modelled as stock at £10,000 estimated value)
- Accounts Receivable (e.g., commission payments pending, £2,000)
- Sub-components:
Funding Components
- Component: Loans
- Sub-components:
- Business Startup Loan (£15,000 at 6% interest over 5 years)
- Sub-components:
- Component: Personal Investment
- Sub-components:
- Initial Investment from Artist (£10,000)
- Sub-components:
- Component: Grants & Awards
- Sub-components:
- Arts Council Funding (modelled as capital injection or income, as above)
- Sub-components:
Scenario Planning in Brixx
- Sales Fluctuation Scenarios
- Model high vs. low season income (e.g., Christmas boosts online sales, summer slump in commissions)
- Event Success/Failure
- What if an exhibition performs poorly? Model 50% of expected sales.
- Loss of Grant Funding
- Model impact of not receiving Arts Council grant in a given year.
- Cost Increase
- Rising material costs (simulate 10-20% rise in monthly supply costs)
Dashboard & Reporting
- Cash Flow Report
- Visualise how monthly exhibitions and commissions flow into the business, offset by rent and materials.
- Balance Sheet
- Track growing value of unsold artworks (inventory) and depreciation of studio assets.
- Profit & Loss Statement
- Show annual sales, commissions, and all operating costs—easy to report to funders or stakeholders.
- Custom KPIs
- Profit per Artwork Sold
- Grant Dependence Ratio
- Average Sale Price
- Monthly Overhead Rate
Who can use this Brixx template?
- Independent art galleries
- Gallery owners and managers
- Arts organisations with exhibition spaces
Brixx is a great tool for:
- Anyone responsible for financial planning, budgeting, and operations in a gallery setting
- Gallery directors, accountants, or business managers tracking funding, costs, and revenue
What are the benefits for art galleries?
- A tailored template that captures the financial nuances of running a gallery
- Model cash flow from ticket sales, art commissions, grants, and events with ease
- Visualise financial performance through clear graphs and reports
- Scenario test new revenue streams like merchandise, memberships, or venue hire
- Explore the financial impact of exhibition changes, new artists, or seasonal fluctuations
Strategic forecasting in Brixx
- Project cash flow and profitability across exhibitions and programs
- Support grant applications and investor pitches with credible financial forecasts
- Budget accurately for staffing, marketing, and exhibition costs
- Forecast revenue from different funding sources or art sales
- Prepare for unexpected changes in visitor numbers or funding availability
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“Brixx is really fantastic. I now share my Brixx plans with my accountant, and it’s a really collaborative way of working.”
Ainhoa, Yoga with AinhoaStart using Brixx - the intuitive financial modelling software for art galleries
Gallery owners and managers face unique challenges when it comes to finances. With Brixx, you can map out the year ahead, test new ideas, and react quickly to change. Whether you’re planning your next exhibition or exploring new funding opportunities, Brixx helps you stay on track and make informed decisions.
With over 20 years of experience in business planning, Brixx is the reliable choice for arts organisations looking to grow sustainably and strategically. Embrace professional financial planning software and take your gallery to the next level with Brixx.