Financial Modelling Tool for Freelancers
As a freelancer, your income and expenses can vary from month to month, making it crucial to stay on top of your finances. With Brixx, you can model your cash flow, forecast future income, and make informed decisions that help you grow your business with confidence.
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Model your freelance business in Brixx - see how quickly your finances can make sense!
We are working on creating this template in Brixx. Although it isn’t available just yet, you can follow the guidance below to help get started. If you need any further assistance, don’t hesitate to get in touch – we’re here to help!
Project Setup
- Project name: Freelance Creative Business
- Time period: Monthly (ideal for managing irregular project income and tracking ongoing costs)
Income Components
- Component: Client Work Income
- Sub-components:
- Client A Retainer (£1,500/month)
- Client B Projects (Avg. £2,000/month – varies by job)
- One-off Projects (Estimated £500-£1,000/month depending on marketing)
- Passive Income (Template sales, online course – £200/month)
- Sub-components:
- Component: Additional Income
- Sub-components:
- Referral Bonuses / Affiliate Revenue (£100/month)
- Speaking Engagements / Workshops (£1,000/quarter)
- Sub-components:
Expenditure Components
- Component: Operational Costs
- Sub-components:
- Software Subscriptions (Adobe, Zoom, etc. – £75/month)
- Equipment & Tech (£2,000/year laptop + £300/year accessories)
- Co-working Space Rent (£300/month)
- Internet & Phone (£50/month)
- Travel Expenses (client meetings/conferences – £150/month average)
- Insurance (Professional Indemnity & Equipment – £500/year)
- Sub-components:
- Component: Administrative Costs
- Sub-components:
- Accounting Services (£900/year)
- Website Hosting & Maintenance (£120/year)
- Marketing & Advertising (£200/month – social media, portfolio site)
- Professional Memberships (e.g. design associations – £150/year)
- Brixx Subscription (£30/month depending on plan)
- Sub-components:
Asset Components
- Component: Fixed Assets
- Sub-components:
- Laptop & Tech Gear (£2,000, depreciated over 3 years)
- Office Equipment (chair, monitor, etc. – £500, depreciated over 5 years)
- Sub-components:
- Component: Current Assets
- Sub-components:
- Cash Reserves (Starting: £5,000, added to monthly)
- Accounts Receivable (Outstanding invoices – average £2,500)
- Prepaid Expenses (e.g. annual software subscriptions)
- Sub-components:
Funding Components
- Component: Personal Investment
- Sub-components:
- Initial Startup Capital (£5,000 from savings)
- Sub-components:
- Component: Loan or Credit (Optional)
- Sub-components:
- Business Credit Card (£2,000 limit for purchases)
- Start Up Loan (£10,000 at 6% interest, 3-year term)
- Sub-components:
Scenario Planning in Brixx
- Late Payment & Cash Gaps
- Model 30-60 day payment delays on invoices to see impact on cash flow.
- Income Fluctuations
- Create “high”, “average”, and “quiet” month scenarios to model feast/famine cycles.
- Project Pipeline Delays
- Push back expected income by 1-2 months to simulate delays in contract sign-off.
- Expense Spikes
- Create unexpected expenses (e.g. emergency laptop replacement) to test buffer.
- Tax Shock
- Model end-of-year tax bill to ensure cash is available to pay it.
Dashboard & Reporting
- Cash Flow Report
- Track uneven income vs fixed costs; set alert for low cash months.
- Balance Sheet
- View growth in retained earnings; tech equipment depreciated over time.
- Profit & Loss Statement
- Show revenue, COGS (if applicable), expenses, and profit by month/year.
- Custom KPIs
- Effective Hourly Rate (Revenue / Billable Hours)
- Cash Buffer (Months of expenses covered)
- Invoice Collection Time (Avg. days receivable)
- % Passive Income (Recurring vs one-off work)
Who can use this Brixx template?
- Freelancers across creative, technical, and consulting industries
- Self-employed professionals
- Contractors and gig workers
Brixx is a great tool for:
- Anyone juggling multiple projects or clients and needing a clear view of their finances
- Freelancers who want to forecast income, plan for taxes, and manage irregular cash flow
- Independent professionals aiming to grow their business or save for the future
What are the benefits to freelancers?
- Designed to help manage fluctuating income and variable expenses
- Easily model cash flow for new projects, clients, and pricing structures
- Instantly see the impact of raising rates, landing new work, or taking time off
- Gain insights into how much to set aside for taxes, business expenses, and personal savings
- Create multiple “what if” scenarios to plan for lean months or future investments
Strategic forecasting in Brixx
- Understand the financial impact of taking on more (or fewer) clients
- Visualise how long-term planning can support your freelance career goals
- Prepare for quiet periods by planning ahead with clear financial projections
- Budget for software, equipment, or training investments
- Stay in control of your freelance finances with flexible, visual cash flow planning
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"Brixx is a fab product. Internally, it’s been enormously valuable for us."
Peter Wood, Accounting Services for Business (ASfB)Start planning your freelance finances with confidence today!
The Brixx financial forecasting tool gives freelancers the tools to project their income, plan for quiet months, and make smarter decisions about their business. Whether you’re just starting out or looking to grow, having a clear financial forecast can make all the difference.
With over 20 years of business modelling experience helping businesses succeed, Brixx offers freelancers a flexible, reliable way to manage their finances. Take control of your future, reduce stress, and make informed decisions – backed by the power of financial modelling built for the way freelancers work.
Ready to take your freelance business to the next level? Start planning with Brixx today.