Financial Modelling Tool for Recruitment Agencies
Running a recruitment agency can be tricky – especially when attempting to manage your cash flow! With Brixx, you get powerful financial forecasting tools that help you stay ahead – providing clarity on your agency’s financial health and supporting smarter, more strategic planning.
Start free trial
Model your recruitment agencies in Brixx - see how quickly your finances can make sense!
We are working on creating this template in Brixx. Although it isn’t available just yet, you can follow the guidance below to help get started. If you need any further assistance, don’t hesitate to get in touch – we’re here to help!
Project Setup
- Project name: Business Help Recruitment Agency
- Time period: Monthly (suitable for tracking recurring placements, payroll, and client billings)
Income Components
- Component: Placement Fees
- Sub-components:
- Permanent Placements – £5,000 per placement × 4/month = £20,000/month
- Temporary/Contract Placements – 10 contractors, billed at £3,500/month = £35,000/month
- Sub-components:
- Component: Additional Services
- Sub-components:
- CV Writing & Career Coaching – 10 clients × £150 = £1,500/month
- Job Advertising on Behalf of Clients – 5 ads × £200 = £1,000/month
- Sub-components:
Expenditure Components
- Component: Staff Costs
- Sub-components:
- Recruitment Consultants – 3 staff × £2,800 = £8,400/month
- Admin & HR Support – 1 staff × £2,200 = £2,200/month
- Commission Payments – 10% of permanent placement revenue = £2,000/month
- Sub-components:
- Component: Operational Costs
- Sub-components:
- Office Rent – £1,500/month
- Recruitment Software Subscription – £400/month
- Job Board Subscriptions – £600/month
- IT Equipment & Licenses – £300/month
- Marketing & Advertising – £800/month
- Sub-components:
- Component: Administrative Costs
- Sub-components:
- Accountancy & Legal Fees – £3,000/year (~£250/month)
- Insurance (PLI, E&O) – £1,200/year (~£100/month)
- Training & Development – £2,400/year (~£200/month)
- Sub-components:
Asset Components
- Component: Fixed Assets
- Sub-components:
- Office Fit-Out & Furniture – £10,000, depreciated over 5 years
- Laptops & Hardware – 5 units × £1,000 = £5,000, depreciated over 3 years
- Sub-components:
- Component: Current Assets
- Sub-components:
- Cash Reserves – Starting balance: £25,000
- Accounts Receivable – Average client invoice period: 30 days (approx. £20,000)
- Prepaid Expenses – Annual subscriptions paid in advance (e.g., software, insurance)
- Sub-components:
Funding Components
- Component: Business Loan
- Sub-components:
- Startup Loan – £30,000 at 6% interest, 5-year term
- Monthly Repayment = ~£580/month
- Startup Loan – £30,000 at 6% interest, 5-year term
- Sub-components:
- Component: Personal Investment
- Sub-components:
- Founder’s Equity Contribution – £20,000
- Sub-components:
- Component: Future Funding (Optional)
- Sub-components:
- Line of Credit for Temporary Payroll Bridging – £10,000, short-term access
- Sub-components:
Scenario Planning in Brixx
- Placement Volume Variations
- Model 2, 4, or 6 placements per month to test revenue and commission impact
- Contractor Turnover
- Model losing 2 contractors for a month to simulate revenue dips
- Delayed Payments
- Increase receivables time from 30 to 60 days to model cash flow strain
- Hiring New Staff
- Add 1 consultant in month 6 to forecast salary impact and revenue lift
Dashboard & Reporting
- Cash Flow Report
- Track monthly income from placements vs. consultant wages and software costs
- Balance Sheet
- Shows cash reserves, receivables, fixed assets, and remaining loan liability
- Profit & Loss Statement
- Summarises income streams, operating costs, taxes, and net profit
- Custom KPIs
- Cost per Hire
- Gross Margin per Placement
- Client Conversion Rate
- Average Invoice Collection Time
Who can use this Brixx template?
- Recruitment agency owners
- Talent acquisition consultants
- Finance managers in recruitment firms
Brixx is a great tool for:
- Agencies looking to model costs and revenue from permanent and contract placements
- Recruitment business owners seeking clearer visibility on cash flow and payroll planning
- Accountants supporting recruitment clients with scenario-based forecasting
Why use Brixx for your recruitment business?
- Built with the recruitment industry in mind – easily track revenue from placements, commissions, and client retainers
- Forecast contractor and permanent hire income streams
- Accurately model payroll, freelancer costs, commissions, marketing spend, and agency overheads
- Quickly assess the impact of growth plans- like hiring new consultants, expanding into new sectors, or increasing marketing budgets
- Run multiple “what if” scenarios to plan for slow hiring periods, delayed client payments, or scaling operations
Strategic forecasting in Brixx
- Plan for seasonal dips in hiring demand and cash flow fluctuations
- Demonstrate your projected revenue and profitability when applying for funding or expanding operations
- Map out expected earnings from long-term contracts or retainer deals
- Budget for business development activities, new hires, and expansion into new regions or sectors
- Understand how changing commission structures or consultant targets affect overall business performance
0
Free for 7 Days
- All Features
- 1 Plan
- Customer Support
After the free trial, you can subscribe to seamlessly continue your journey
Monthly
Annually
30.00
/month, billed monthly at 30.00
- All Features
- 1 Plan
- Customer Support
View Features
Add extra plans for a monthly rate of
1 Plan
"Few other applicants were able to supply such detailed financial projections. ‘Thanks again, Brixx!’"
Jack Berryman, MintMechStart your recruitment agency’s financial planning journey with Brixx today!
Whether you’re a solo recruiter or running a growing firm, Brixx equips you with the insights you need to forecast with confidence. From payroll to placements, our financial forecasting software makes it easy to understand where your business is heading – so you can make informed decisions and stay one step ahead.
With over two decades of business modelling expertise behind it, Brixx is trusted by professionals who need accurate, flexible forecasting. Optimise your operations, plan for growth, and stay in control of your recruitment agency’s future with Brixx.