Financial Modelling Tool for Bars and Pubs
Running a bar or pub means that you have to juggle a host of strategic business priorities. From staffing to stock management, knowing when and where your money is moving is crucial. Brixx gives you the financial forecasting tools to track performance, manage cash flow, and plan growth with confidence.
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Model your bar or pub business in Brixx - see how quickly your finances can make sense!
We are working on creating this template in Brixx. Although it isn’t available just yet, you can follow the guidance below to help get started. If you need any further assistance, don’t hesitate to get in touch – we’re here to help!
Project Setup
- Project name: The Oak & Ale Pub
- Time period: Monthly (ideal for tracking sales, stock, and staffing costs)
Income Components
- Component: Drinks Sales
- Sub-components:
- Draft Beer – £4.50/pint × 4,000 pints/month = £18,000
- Bottled Beer & Cider – £5 each × 1,000/month = £5,000
- Spirits & Cocktails – Avg £7 each × 1,500/month = £10,500
- Soft Drinks & Mixers – Avg £2.50 each × 1,200/month = £3,000
- Sub-components:
- Component: Food Sales
- Sub-components:
- Pub Classics (burgers, fish & chips) – Avg £10 per dish × 1,200/month = £12,000
- Bar Snacks (crisps, nuts, sharing platters) – £3 avg × 1,000/month = £3,000
- Sub-components:
- Component: Event/Other Income
- Sub-components:
- Quiz Nights & Ticketed Events – Avg £5 entry × 100 people × 2/month = £1,000
- Venue Hire (private parties) – £250 flat × 2/month = £500
- Gaming Machines/Pool Table – £300/month
- Sub-components:
Expenditure Components
- Component: Cost of Goods Sold (COGS)
- Sub-components:
- Beer & Cider Purchases – ~35% of sales = £8,050
- Spirits & Wine Purchases – ~30% of sales = £3,150
- Soft Drinks – ~25% of sales = £750
- Food Ingredients – ~40% of food sales = £6,000
- Sub-components:
- Component: Staffing Costs
- Sub-components:
- Bar Staff (6 staff, mixed PT/FT) – £10,000/month
- Kitchen Staff (chef + assistants) – £6,000/month
- Manager Salary – £2,500/month
- National Insurance/Pensions – ~15% = £2,750/month
- Sub-components:
- Component: Operational Costs
- Sub-components:
- Rent – £3,000/month
- Utilities (gas, electric, water) – £1,200/month
- Insurance (building, liability, licensing) – £3,600/year = £300/month
- Music License (PRS/PPL) – £150/month
- Cleaning & Waste Removal – £400/month
- Sub-components:
- Component: Administrative/Marketing
- Sub-components:
- Marketing & Promotions – £500/month
- Website & Booking System – £100/month
- Accounting Fees – £2,400/year = £200/month
- POS System Subscription – £150/month
- Sub-components:
Asset Components
- Component: Fixed Assets
- Sub-components:
- Bar Fit-Out & Furniture – £50,000 (10-year depreciation)
- Kitchen Equipment – £20,000 (5-year depreciation)
- Audio & Lighting Equipment – £5,000 (5-year depreciation)
- Sub-components:
- Component: Current Assets
- Sub-components:
- Opening Stock (beer, wine, spirits, snacks) – £7,000
- Cash Float & Reserves – £15,000
- Sub-components:
Funding Components
- Component: Equity/Investment
- Sub-components:
- Owner Equity Injection – £50,000
- Sub-components:
- Component: Business Loans
- Sub-components:
- Brewery Loan (common in tied pubs, low-interest) – £20,000 at 5% over 5 years = ~£377/month
- Bank Loan – £30,000 at 6% over 5 years = ~£580/month
- Sub-components:
Scenario Planning in Brixx
- Seasonality
- Model summer peaks (+30% drinks sales) vs. Jan/Feb dips (-20% total sales).
- Event Impact
- Test impact of weekly vs. monthly ticketed events.
- Price Increases
- Raise average pint from £4.50 → £5.00 (+11%) and model effect on demand.
- Staffing Flexibility
- Add extra weekend staff vs. minimum staffing during quiet months.
- Licensing Costs
- Model a one-off increase in insurance or new music license fees.
Dashboard & Reporting
- Cash Flow Report
- Shows tight margins when food costs spike or staff overtime increases.
- Balance Sheet
- Tracks fixed assets (fit-out, equipment) depreciating over time while loans shrink.
- Profit & Loss Statement
- Breaks down drinks vs. food profitability (drinks usually higher margin).
- Custom KPIs:
- Gross Profit Margin
- Revenue per Cover
- Staff Cost % of Sales
- Net Profit Margin
Who can use this Brixx template?
- Bar owners
- Pub landlords
- Hospitality managers
Brixx is a great tool for:
- Anyone managing the finances of a bar, pub, or hospitality venue
- Owners, managers, or accountants planning budgets, cash flow, and future investments
- Businesses aiming to monitor performance and prepare for growth or new locations
What are the benefits for bars and pubs?
- A tailored template for hospitality, covering sales, operating costs, and seasonal peaks
- Effortlessly model income from food, drinks, events, and promotions
- Track expenses such as staffing, supplier costs, utilities, and rent with clarity
- Simulate scenarios like expanding menus, hiring staff, or adjusting opening hours
- Instantly see the impact of new revenue streams, such as live events, catering, or delivery services
Strategic forecasting in Brixx
- Forecast seasonal sales variations, from quiet months to holiday rushes
- Plan for staffing requirements and wage costs during peak times
- Model the profitability of events, special offers, or venue refurbishments
- Assess funding needs for expansion, renovations, or opening additional venues
- Understand how shifts in pricing, supplier costs, or customer demand affect your bottom line
Explore different industry frameworks you can build in Brixx for your business
Brixx for Restaurants
Explore our template for restaurants. It’s designed to help you plan menus, forecast sales, and manage staffing costs.
Brixx for Breweries
Explore our template for breweries. It’s designed to help you plan production, track distribution, and forecast revenue streams.
Brixx for Caterers
Explore our template for caterers. It’s designed to help you plan event bookings, ingredient costs, and project revenue.
Brixx for Coffee Shop
Explore our template for coffee shops. It’s designed to help you plan sales, manage overheads, and expand customers.
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"It’s really clever software and so easy to use. It was so useful to see the cash flow in one, two, and three-year blocks."
Jack Berryman, MintMechGet started with Brixx, the financial projection tool built for hospitality businesses like yours
Bars and pubs face unique financial challenges. With Brixx’s financial forecasting software, you can forecast sales, track expenses, and plan investments with confidence.
By modelling different scenarios, such as adding new services, adjusting prices, or managing supplier costs, you’ll gain the clarity needed to make smarter, more profitable decisions. With over 20 years of experience in business modelling, Brixx gives bar and pub owners the confidence to plan ahead and thrive in a competitive market.
Start forecasting smarter today and build a stronger financial future for your bar or pub with Brixx.