Financial Modelling Tool for Government Contractors
As a government contractor, managing long-term projects and anticipating cash flow gaps are critical to staying compliant and profitable. Brixx delivers the financial modelling tools you need to plan with confidence, helping you make timely and strategic decisions to meet the demands of public sector contracts.
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Model your government contractors business in Brixx - see how quickly your finances can make sense!
We are working on creating this template in Brixx. Although it isn’t available just yet, you can follow the guidance below to help get started. If you need any further assistance, don’t hesitate to get in touch – we’re here to help!
Project Setup
- Project name: Government Contracting Business
- Time period: Monthly (to reflect recurring costs and payment schedules tied to contracts)
Income Components
- Component: Contract Revenue
- Sub-components:
- Ministry of Defence IT Services Contract – £50,000/month
- Home Office Cybersecurity Maintenance Contract – £30,000/month
- Short-Term Consulting Projects – £10,000/month (variable, based on awarded bids)
- Sub-components:
- Component: Additional Income
- Sub-components:
- Training Services – £5,000/month (e.g. cybersecurity training for government staff)
- Subcontractor Referral Fees – £1,000/month (commissions from referred specialists)
- Overtime/Scope Extension Fees – Modelled as ad-hoc quarterly spikes of £7,500
- Sub-components:
Expenditure Components
- Component: Project Delivery Costs
- Sub-components:
- Salaries – Technical Team – £40,000/month
- Subcontractor Payments – £12,000/month
- Project-Specific Software Licenses – £2,000/month
- Travel & Accommodation (on-site requirements) – £3,000/month
- Security Clearance & Vetting – £1,000/month
- Sub-components:
- Component: Operational Overheads
- Sub-components:
- Office Rent & Utilities – £4,000/month
- Professional Indemnity Insurance – £6,000/year
- IT Infrastructure & Equipment Leasing – £1,500/month
- HR, Payroll, Admin Support Staff – £6,000/month
- Marketing & Bid Preparation – £2,000/month (for future contracts)
- Sub-components:
- Component: Compliance & Legal
- Sub-components:
- Legal Advisory Fees – £1,200/month
- Audit & Accounting – £1,000/month
- ISO/Quality Certification Renewals – £5,000/year
- Sub-components:
Asset Components
- Component: Fixed Assets
- Sub-components:
- IT Equipment (Laptops, Servers, etc.) – £60,000 (5-year depreciation)
- Secure On-Premises Server Room Setup – £40,000 (10-year depreciation)
- Furniture & Office Setup – £15,000
- Sub-components:
- Component: Current Assets
- Sub-components:
- Cash Reserves – Starting at £80,000
- Accounts Receivable (Govt. Invoices) – £120,000 (average 60-day payment terms)
- Work in Progress (Unbilled Services) – £25,000 (monthly adjustments)
- Sub-components:
Funding Components
- Component: Initial Investment
- Sub-components:
- Founders’ Capital – £150,000
- Asset Injection (previously owned equipment) – £20,000
- Sub-components:
- Component: Bank Loans
- Sub-components:
- SME Working Capital Loan – £100,000 at 6% interest, 5-year term
- Line of Credit (for invoice delays) – £50,000 limit, drawn as needed
- Sub-components:
- Component: Future Funding (Optional)
- Sub-components:
- R&D Grant from Innovate UK – £75,000 (one-off, modelled in year 2)
- Equity Investment (Optional Growth Round) – £200,000 (model at Series A stage)
- Sub-components:
Scenario Planning in Brixx
- Delayed Payments from Government
- Model 60, 90, or 120-day payment cycles and the impact on cash flow.
- Contract Win/Loss Scenarios
- Include a branch where a major £100k/month MoJ contract is won in Q3 next year.
- Staffing Delays
- Model onboarding delays and reduced delivery capacity in months 1-3.
- Inflationary Cost Rises
- Test wage inflation (e.g. +5% yearly increase) or rising software/tooling costs.
Dashboard & Reporting
- Cash Flow Report
- Monthly cash in/out, highlighting invoice payments vs payroll and overheads.
- Balance Sheet
- Shows depreciation of assets and reduction of loan liabilities.
- Profit & Loss Statement
- Display government revenue streams vs delivery and operational costs.
- Custom KPIs
- Contract Margin (%)
- Days Sales Outstanding (DSO)
- Overhead Ratio
- Monthly Net Cash Position
Who can use this Brixx template?
- Government contractors
- Procurement and bid managers
- Small businesses working with federal, state, or local governments
Brixx is a great tool for:
- Businesses overseeing multiple contracts and funding sources
- Financial managers tracking budgets, milestones, and compliance requirements
- Owners and CFOs needing to test scenarios, plan ahead, and present financials for tenders
What are the benefits for government contracting firms?
- This template is specifically designed for the financial intricacies of government contracts
- Effortlessly model contract revenue, project costs, staffing expenses, and grant funding
- Visualise cash flow gaps between invoice and payment periods
- Evaluate the financial impact of winning new bids or delays in contract awards
- Run scenario planning to simulate contract changes, rate adjustments, or compliance investments
Strategic forecasting in Brixx
- Forecast margins on cost-plus, fixed-price, or time-and-materials contracts
- Assess cash flow readiness for multi-phase projects
- Plan workforce hiring and subcontractor usage against contract timelines
- Model the effect of potential policy changes or government shutdowns
- Demonstrate financial health for audits, grant applications, and funding requests
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“We found Brixx more flexible than its competitors, and it was easy to test different scenarios.”
Martin, CinderconeStart building a stronger, more resilient contracting business with Brixx today!
Financial modelling software is a vital part of running a successful government contracting firm. By projecting contract revenue, understanding cost structures, and preparing for procurement fluctuations, contractors can stay compliant and competitive in a complex industry.
With Brixx, you can anticipate funding gaps, optimise resource planning, and build scenarios around different project outcomes. Backed by decades of experience in business modelling, Brixx gives you a clear advantage in managing government contracts of any size.
Equip your business with the tools to navigate government frameworks, plan for long-term success, and make data-driven decisions with confidence.