Financial Modelling Tool for Gyms
As a gym owner, understanding how your cash flow fluctuates throughout the year and knowing when to make strategic decisions is essential. Brixx provides the financial tools you need to gain timely and crucial insights to support your gym’s growth and success.
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Model your gym business in Brixx - see how quickly your finances can make sense!
We are working on creating this template in Brixx. Although it isn’t available just yet, you can follow the guidance below to help get started. If you need any further assistance, don’t hesitate to get in touch – we’re here to help!
Project Setup
- Project name: Gym Business Growth Plan
- Time period: Monthly (ideal for tracking memberships, expenses, and cash flow)
Income Components
- Component: Membership Revenue
- Sub-components:
- Basic Memberships – 300 members at £40/month (£12,000/month)
- Premium Memberships – 100 members at £70/month (£7,000/month)
- Day Passes – 50 visitors per month at £10 each (£500/month)
- Sub-components:
- Component: Additional Income
- Sub-components:
- Personal Training Sessions – 150 sessions/month at £35 each (£5,250/month)
- Fitness Classes (Yoga, HIIT, Spin, etc.) – 200 bookings/month at £8 each (£1,600/month)
- Retail Sales (Supplements, Merchandise, etc.) – £3,000/month
- Equipment Rental (e.g., lockers, towels, etc.) – £500/month
- Sub-components:
Expenditure Components
- Component: Operational Costs
- Sub-components:
- Rent & Utilities – £5,000/month
- Staff Salaries – (Trainers, Receptionists, Cleaners) £12,000/month
- Equipment Lease & Maintenance – £1,500/month
- Marketing & Advertising – £2,000/month
- Insurance (Liability, Property, Equipment, etc.) – £500/month
- Cleaning & Supplies – £750/month
- Sub-components:
- Component: Administrative Costs
- Sub-components:
- Accounting & Legal Fees – £1,000/year
- Software & Subscriptions (Gym management software, Brixx, etc.) – £250/month
- Membership Payment Processing Fees (2.5% of revenue) – ~£750/month
- Sub-components:
Asset Components
- Component: Fixed Assets
- Sub-components:
- Gym Equipment (Treadmills, Weights, Machines, etc.) – £100,000 (depreciated over 5 years)
- Property Leasehold Improvements (Flooring, Lighting, Locker Rooms, etc.) – £50,000
- Sub-components:
- Component: Current Assets
- Sub-components:
- Cash Reserves – £10,000 starting balance
- Accounts Receivable (Outstanding Membership Payments) – £2,000
- Sub-components:
Funding Components
- Component: Business Loans
- Sub-components:
- Startup Loan for Equipment & Fit-out – £80,000 at 6% interest, 5-year term
- Sub-components:
- Component: Personal Investment
- Sub-components:
- Owner’s Initial Capital Contribution – £50,000
- Sub-components:
- Component: Future Funding (Optional)
- Sub-components:
- Expansion Loan for New Gym Location – £100,000 (if growth plans are considered)
- Sub-components:
Scenario Planning in Brixx
- Membership Growth Scenarios:
- Model a 10%, 20%, or 30% increase in memberships to see the impact on revenue and profit.
- Price Adjustments:
- Test the effect of increasing membership fees by £5 or £10 on overall cash flow.
- Unexpected Costs:
- Simulate equipment failures requiring sudden £10,000 repair or replacement costs.
- Seasonal Trends:
- Model revenue drops in summer months and spikes in January (New Year’s fitness rush).
Dashboard & Reporting
- Cash Flow Report:
- Track monthly income versus expenses to ensure profitability.
- Balance Sheet:
- Monitor growing assets like gym equipment while reducing liabilities like loans.
- Profit & Loss Statement:
- Display total revenue, operating costs, and net income for financial review.
- Custom KPIs:
- Member Retention Rate
- Revenue Per Member
- Break-even Point
- Return on Investment (ROI)
Who can use this Brixx template?
- Gym owners
- Fitness studio managers
- Personal trainers running their own facilities
Brixx is a great tool for:
- Anyone managing the financial planning and budgeting for a gym or fitness business
- Gym owners, accountants, or business managers overseeing memberships, expenses, and growth strategies
What are the benefits to gym owners?
- This template is tailored to the fitness industry, covering all aspects of gym operations and financial planning
- Effortlessly model cash flows, membership revenue, equipment investments, and operational costs
- Easily interpret results and graphs to assess the profitability of different pricing models and membership tiers
- Quickly evaluate the impact of new income streams, such as personal training sessions, group classes, or retail sales
- Receive immediate feedback when testing different financial scenarios like membership price changes, equipment upgrades, or seasonal demand fluctuations
Strategic forecasting in Brixx
- Calculating the profitability impact of different membership pricing strategies
- Demonstrating projected earnings and cash flow to support business loans or expansion plans
- Forecasting and budgeting for equipment purchases, facility maintenance, and staff salaries
- Anticipating financial requirements for gym renovations, marketing campaigns, and new service offerings
- Evaluating the impact of industry trends on membership retention and revenue growth
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“We needed a better tool for forecasting and Brixx is lightyears ahead of spreadsheet modelling.”
Berwyn, AccwareGet started with the best financial projection software - today!
Financial modelling software is essential for gym owners, providing the insights needed to plan and manage your fitness business effectively. By forecasting costs, you can gain a clearer picture of your financial landscape. Additionally, predicting membership revenue, class bookings, and equipment investments allows for informed decisions on expansion, staffing, and resource allocation.
The ability to identify industry trends, adjust pricing strategies, and plan for seasonal fluctuations further strengthens your gym’s long-term success. With over 20 years of business modelling experience, Brixx stands out as a trusted solution, offering powerful features to help gym owners confidently navigate financial planning.
Investing in expert financial modelling software like Brixx empowers you to optimise your gym’s financial performance and strategically forecast its future growth.