Financial Modelling Tool for Senior Care Homes
Running a care home or senior living facility comes with complex financial responsibilities – from managing staffing and care costs to forecasting income from residents. With Brixx, you can create detailed financial plans that offer clear visibility into your cash flow, enabling you to make confident, strategic decisions throughout the year.
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Model your care home business in Brixx - see how quickly your finances can make sense!
We are working on creating this template in Brixx. Although it isn’t available just yet, you can follow the guidance below to help get started. If you need any further assistance, don’t hesitate to get in touch – we’re here to help!
Project Setup
- Project name: Senior Care Home – Residential Facility
- Time period: Monthly (ideal for tracking care fees, staffing, and facility running costs)
Income Components
- Component: Resident Income
- Sub-components:
- Standard Residential Care – 20 residents at £3,000/month = £60,000/month
- Nursing Care Surcharge – 10 residents needing nursing care at £500/month = £5,000/month
- Respite Care (Short-term stays) – Avg. 2 per month at £2,000 = £4,000/month
- Sub-components:
- Component: Additional Services Income
- Sub-components:
- Physiotherapy & Wellness Programs – Avg. £1,000/month total
- Hairdressing & Grooming – Avg. £500/month
- Family Meals / Visitor Dining – Avg. £300/month
- Subsidies from Local Authority or NHS Continuing Healthcare – £10,000/month (for eligible residents)
- Sub-components:
Expenditure Components
- Component: Staffing Costs
- Sub-components:
- Care Staff Salaries – 15 staff at avg. £2,200/month = £33,000/month
- Nursing Staff – 5 staff at avg. £3,000/month = £15,000/month
- Kitchen & Cleaning Staff – 6 staff at avg. £1,800/month = £10,800/month
- Agency Staff (variable cover) – £2,000/month average
- Staff Training & Development – £500/month
- Sub-components:
- Component: Operational Costs
- Sub-components:
- Food & Catering – £3,500/month
- Utility Bills – Electricity, Gas, Water – £2,500/month
- Laundry Services – £800/month
- Medical Supplies & PPE – £1,000/month
- Insurance – £4,000/year (£333/month)
- Facility Maintenance – £1,200/month average
- Activities Budget – £500/month
- Sub-components:
- Component: Administrative Costs
- Sub-components:
- Software Subscriptions (e.g. care management system, Brixx) – £300/month
- Marketing & Website – £400/month
- Legal & Accounting – £1,200/year (£100/month)
- Office Supplies – £100/month
- Sub-components:
Asset Components
- Component: Fixed Assets
- Sub-components:
- Care Home Property (Owned) – Purchase price: £1,200,000, appreciation rate: 2% annually
- Medical Equipment – £40,000, depreciated over 5 years
- Furniture & Fixtures – £60,000, depreciated over 5 years
- Minibus for Resident Transport – £25,000, depreciated over 6 years
- Sub-components:
- Component: Current Assets
- Sub-components:
- Cash Reserves – Starting with £100,000
- Accounts Receivable (unpaid resident fees) – £10,000
- Consumables Inventory – £5,000
- Sub-components:
Funding Components
- Component: Mortgage or Business Loan
- Sub-components:
- Commercial Mortgage – £800,000 at 4.5% interest, 20-year term
- Repayments: Approx. £5,000/month (interest + capital)
- Sub-components:
- Component: Personal Investment
- Sub-components:
- Initial Equity Injection – £400,000
- Sub-components:
- Component: Grants or Support Funding
- Sub-components:
- Government Start-up Grant (if applicable) – £20,000
- Sub-components:
Scenario Planning in Brixx
- Occupancy Scenarios
- Model 80%, 90%, and full occupancy to see revenue impact
- Include seasonality for respite care
- Wage Increases
- Explore the impact of national living wage increases on staff costs
- Utility Cost Surges
- Spike gas/electric by 20% in a scenario to stress test cash flow
- Regulatory Changes
- Add unexpected cost component for compliance updates (£10k annually)
Dashboard & Reporting
- Cash Flow Report
- Visualise monthly fee income vs staffing and operational costs
- Balance Sheet
- Show building value appreciation, equipment depreciation, and mortgage balance reduction
- Profit & Loss Statement
- Track profitability trends, service cost breakdowns
- Custom KPIs
- Revenue per Resident
- Staff Cost per Resident
- Occupancy Rate
- EBITDA Margin
- Care Quality Score (optional input-based metric)
Who can use this Brixx template?
- Care home owners and operators
- Senior living facility managers
- Financial planners in healthcare or residential care
Brixx is a great tool for:
- Anyone responsible for managing budgets and financial planning for care homes or assisted living facilities
- Business owners, accountants, and consultants overseeing revenue streams, operational costs, and investment in facilities
How does Brixx support care home businesses?
- This template is tailored for the care sector, covering all key aspects of financial planning in a residential care environment
- Model cash flows like occupancy-based income, staff wages, ongoing care costs, and facility maintenance
- Instantly visualise trends and projections using easy-to-read charts and dashboards
- Test financial scenarios such as fee adjustments, new services, or changes in occupancy rates to see their impact on your finances
- Assess the effect of funding sources, loan repayments, or investment in new care offerings
Strategic forecasting in Brixx
- Forecasting changes in revenue based on occupancy or fee structure variations
- Preparing financial models to support funding applications or expansion plans
- Budgeting for equipment upgrades, staff training, and compliance requirements
- Anticipating cost shifts due to inflation, regulation changes, or staffing needs
- Evaluating long-term sustainability and future investment opportunities
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"The support from Brixx has been excellent and we are very happy that finally, we have a tool we can confidently use for forecasting within our practice."
Berwyn, AccwareGet started with the best financial projection software - today!
Financial forecasting software is vital for care home operators, helping you to allocate resources effectively, maintain high standards of care, and plan for the future with confidence.
With Brixx, you can forecast resident income, track operational spending, and adjust for shifts in occupancy or regulatory changes. This allows care providers to make informed decisions about expansions, staffing, and investment while maintaining financial health.
Backed by more than two decades of experience in business modelling, Brixx offers a reliable platform to guide your care business forward. Whether you’re running a single facility or managing a portfolio of care homes, Brixx gives you the tools to forecast with precision and grow with peace of mind.